Davis Islands Neighborhood Planning Task ForceAdministrative Meeting Minutes Present: Lee Medart, Charner Reese, Shelia Spicola, Gary Brown, Phyllis Pacyna, Dennis Cavenaugh, Lorraine Smith, Renae Tvedt, Renee Meehan, Lisa DeVitto Absent: Luke Rosa, Jeffery Siewert 1. The Chair called the Meeting to order at 6:31 pm. Quorum was not met at this time but was later in the meeting. There were no minutes to approve. Unfinished Business:The Chair opened the meeting with explaining the purpose of the meeting, its goal. The Chair put the question to the Task Force: Which of the options about being informed about activities initiated on Davis Islands that have been suggested should we involve ourselves?
Charner suggested that she act as the liaison to DICA and ask to be put as a standing item on their monthly board agenda. In addition, she will ask if they will give us copies of all their communication from the City for documentation purposes. Shelia felt that our primary objective should be that we give our Vision Statement. Renae (T) suggested that she agreed with Charner in that we should communicate with the Civic Association more in that each one of their board are committee members and when our tasks coincides with their committee member we should liaison with them. Renee (M) asked if we were on the agenda for the next Semi-Annual DICA meeting? Charner offered to ask if we could be on the agenda for their November meeting. Phyllis stated that there are a lot of other associations that meet other than DICA it might be good for us to go to their meetings and listen to what is going on in their meetings so that we can establish a dialog. Her thought was that we get a representative from each of the groups on the Islands and have a representative keep us informed so that we are not knocking on doors and asking for input. Then when we start implementing, we will have contacts of the representatives from the organizations on the Islands. The Chair asked if anybody had any objections to committing us to the three methods as all three were getting positive comments. There were no objections so all three suggestions will be done by September. New BusinessLisa stated that we need a plan of action to finish up this plan and what we’re going to do and that should be our number 1 priority. If we focused on other problems we take away our focus from the plan building. She stated that if we get too involved with what other people are doing on the Islands that we will be perceived as another group and we’ll get sidetracked on developing the plan. She spoke to our organization timeline and she stated that we had gotten way off track. We need to make sure that everybody has copies of the original timeline. The Chair will make sure each has a copy. Charner suggested that we should report on what came out of the study circles, the issues. How we moved on to values, to be included in the vision statement. Charner stated that she would like to add visuals to present to people. Lisa stated that we should all take responsibility for individual parts of the Vision Statement. Charner stated she’d love to work on it and she would like to know the overall outline. Lisa stated that if we go on at the pace we are going we will not be having an October meeting. Charner stated that we should complete analyzing all of the data in the next meeting; get an outline format from Rose and then begin working on the vision statement; That should be the next three things that we accomplish. For the next meeting we need from Terry what the report is about; what is the format; what are the headings. Then we start drafting the vision statement at the end of the meeting and make assignments to task force members concerning their responsibilities concerning the write-up. Lisa offered to call Terry and Rose and see if they have a format. Lisa suggested that we each write something down on paper to share at the meeting instead of waiting for the meeting for discussion. That way, we’d be thinking about the values and connectors between meetings and have a starting place for discussion. Gary stated that we have 5 meetings scheduled with 10 weeks to write the vision statement. He felt that was a generous amount of time to get it accomplished. We discussed the date for the open house meeting in October and came up with a projected date of October 23rd. It was suggested that we use the title “Proposed Vision”. Conclusions of the meeting:
The next meetings will be July 28, August 11 & 25th then September 8 & 22nd to get the vision statement completed. Meeting adjourned at 7:50 pm. |
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