Administrative Meeting MinutesDavis Islands Neighborhood Plan Task Force September 16, 2002 Present: Jeffrey Siewert, Dennis Cavanaugh, Charner Reese, Lee Medart, Lorraine Smith, Renae Tvedt, Rose Petrucha, Terry Cullen, Gene Boles (Guests) Debbie Herrington (Presenter), Glenn & Judy Barrett, Evelyn Vincent, Pam Tayon, Nelson Saba, Janice Davis-Petrik, Jeff Sukoff (DI Baptist Church) Absent: Shelia Spicola (excused), Henry Gill (excused), Lisa DeVitto Meeting was called to order after the presentation of Debbie Herrington, Traffic Engineer of Tampa’s Transportation Department. Quorum was noted. Minutes for August 5, 2002 and August 29, 2002 meetings were approved. The Chair asked Lorraine Smith for confirmed dates for the DISCOs and Pam Tayon distributed calendars to those present with the locations of each study circle. She also had bought for the group supplies for the meetings and the bill came to $115.00. The Chair asked for donations to reimburse Pam. She received donations from those there and gave Pam $50.00 towards the cost of the supplies. The supplies were given out to each of the moderators. Gene Boles announced that there were some students at University of Tampa willing to do our Picture Preference Survey. In order for that to work in their semester they would need to put the survey together and administer it so they can summarize the results before their semester ends. It doesn’t mean that we could not then use it again. He suggested that we do this at the study circles over a two-week period. He predicted that they might get 30 or 40 people. They could analyze that; complete their assignment and then we could use it again, put it on the Internet or something like that. He stated that they were just exploring that possibility. He said that it usually takes about 20 minutes. Terry Cullen suggested that we might want to explore the Civic Association Meeting to get more input on the Visual Preference. Gene agreed that we would want to do that. Charner asked that we change the calendar handouts in October and November for Parks & Recreation. October 12th cross that out and again on October 17th cross that out. On October 26th it’s from 10am – 2pm. November 16th cross that out. Take out November 12th for Land Use and if when you get working into it and you need to add one just do it then. The Chair asked Lorraine if these places had all been confirmed and she said yes. Jeffery asked how big room 125 was in HCC. Charner answered that it seated 35 people and if you get more people HCC has offered overflow rooms for breaking out. Jeffery brought up Election Day on November 5th and he said that he felt he still needed that date for Transportation. Lorraine confirmed that the Tennis Courts were designated as the election area, taking the place of the Power Squadron Building. The Chair reminded Charner that she was supposed to have given some moderator guidelines out last week and she said that they had talked about it. She had come prepared to handout her guidelines she had made up for Parks and Recreation and she gave each of the moderators a copy. She told everyone that she was emailing her list of people off the Comment Sheets about what it was about, when the dates are and she plans to mail out such announcements to the people on her list that do not have email. She explained that the first meeting there would be a packet and in that packet will be the first meeting agenda. And there will be a very short page, bulleted of the planning timeline. Then she would give them a copy of the original map so they can see what the vision was when Davis Islands was first designed. The overview will only be 15 minutes long and will also include her experts from Parks & Recreation explaining what’s recently been improved and what is funded for future improvement and when, and what they would like to do but hadn’t gotten funded. This will lay the groundwork for all the discussions to follow. Then she plans on handing out “what is a study circle”, the study circle ground rules and her overview as to what is going to be covered. Another thing she is putting into her packet, is all the issues that were identified at the kick off. It will be in a “worksheet” format. The facilitators should look at that worksheet before the discussions begin and talk about them or any issue they might have to add to the list. Then everyone reports back and there is a summarization at the end. The second study circle will be different in that it will be 4 hours long and will include a tour of current conditions walking it and talking about it. She said Wayne Pappy would be happy to open the pool so they can visit it. And then we’ll have a boxed lunch. Then we’ll come back to HCC for discussion. And the discussion will be what is everybody’s views on the issues we had discussed the last time. She stated that Land Use and Transportation will need a lot more time to iron things out. The third session will concentrate on actual strategies and will reported back. The having a city representative at least the first meeting was accepted, as a very good idea and each of the moderators need to call their appropriate counterpart in the City. It was agreed. Lorraine asked about the City’s budget cycle. She was answered that they start reviewing the upcoming budget in January and preparing themselves for the public review. Their fiscal year is October 1 – September 31st. Renae, Jeffery and Dennis were asked to write up a format such as Charner has put out and get it to the Chair by the 19th (Thursday of this week). They agreed to do so. Terry Cullen stated that we should look to the Planning Commission as a resource. If we have any questions as to where to go etc., please call on them. They will be more then happy to help. Renae shared with us the signs she was going to put out over Davis Islands. A really cool “dance ball” with the titles DISCO Fever: Catch it in October. The Chair asked the members if they would call people about the DISCOs and that she would give them a list to call. Lorraine indicated that the list I had given to her did not have some of the names on it and was asked to pass them on to the Chair. The Next Meeting: Meeting was adjourned at 8:25 pm. Submitted by Lee Medart |
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