Davis Islands Neighborhood Planning Task ForceAdministrative Meeting Minutes Present: Lee Medart, Lorraine Smith, Jeffery Siewert, Charner Reese, Kathy Walsh, Renae Tvedt, Sue Trummel, Dennis Cavenaugh, Shelia Spicola, Rose Petrucha, Lisa DeVitto, Judi Jetson and B.C. Manion Absent: Henry Gill, Gene Boles Meeting called to order at 6:08 pm. Quorum met. Purpose of the meeting is to talk about Study Circles; Purpose (what we expect to accomplish), When we’re going to hold them, How are we going to hold them, etc. The person in charge is Lorraine Smith and the meeting was turned over to her. Lorraine handed out a document that talked to development of a study circle and questions that might be appropriate in a study circle. She suggested that we use the document as a “guide” only. Locations suggested: Tampa General Hospital, POK Conference Room, DI Baptist Church, Coast Guard Station, etc. Lorraine indicated that she had contacted these facilities as to their acceptance of their facilities being used for this purpose. Each group should have a facilitator. There are four groups identified. It was suggested that our titles be user-friendly in the words that we use. Example, residents relate to their community as “a place to live, a place to work and a place to play”: Detailed discussion ensued as to content of Study Circles. The following “Titles were agreed upon with Moderator and co-moderator volunteers. Ø Transportation – Jeffery Siewert/Henry Gill Timeframes for Study Circles was agreed to be September thru November. December thru February will be the timeframe where we organize the results of the study groups to be able to report to the Stakeholders meeting in February where we tell people what ideas we have heard in the study circles and ask what they like or dislike. It was suggested that the “leaders” identified with the topics above would be moderators and would get other volunteers to act as additional “facilitators” to the groups. Facilitator abilities should include being a good listener, and be objective anyone could be a facilitator. Jeffery Siewert offered to put dates and info on the study circles into Microsoft Project software and bring a printout to the next meeting. He would need proposed dates for the study circles from the moderators. The Chair indicated that we needed to clarify about doing admin tasks via email. Without being able to accomplish some of these tasks via email, we would have to have physical meetings. Lisa DeVitto agreed to get us a written opinion on this specific subject from the City’s Legal Staff by next meeting, August 5th. It was agreed to have a workshop for the facilitators Thursday, August 29th at the Tennis Court Meeting room for about an hour for the presentation and a half hour for questions/answers. It was agreed that the moderators would be at the meeting at 6 pm and the facilitators arrive at 7 pm to 9 pm. Renae Tvedt suggested a format for the Study Circles: Homework for the meeting scheduled July 29th to organize and compile from the comments from the kickoff meeting then other questions. Develop content (questions) to start discussions. Shelia suggested that we meet an hour before the volunteers, at 6 pm on the 29th. After discussion, Chair suggests that members send their questions they think they should ask on their subjects to Judy Jetson for review prior to July 29th. Next meeting is August 5th, Tennis Courts’ Meeting Room, 6 pm – 9pm Subject: Park & Recreation / Utilities / Community Character. Please be there at 6 pm sharp! Meeting adjourned at 8:37 pm. |
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